The Japanese Canadian Cultural Centre offers a wide range of rental spaces and services for your event requirements.
We can accommodate a variety of events that include corporate functions, conventions, conferences, trade shows, stage performances, film screenings, banquets, luncheons, fashion shows, exhibitions, galas and more.
The JCCC reflects a blend of both modern and traditional Japanese architectural styles. It is a perfect venue for any event, large or small, and we take pleasure in serving our clients every need.
Let us know how we can help to make your event a success!
Interested in JCCC Rentals? Fill out our
Rentals Request Form
You can contact Haruko for corporate rental inquiries via harukoi@jccc.on.ca or 416-441-2345 ext.228
JCCC Rental Information
Booking
A formal agreement will be issued upon receipt of a booking request.
A booking is confirmed only upon receipt of both a signed agreement and a 50% deposit of the room rental fee.
Payment Schedule
A deposit of 50% of the room rental fee along with the signed agreement is required within 10 days of the booking request.
The remaining balance is due in full 14 days prior to the event date.
For bookings made within 30 days of the event date, 100% of the rental fee including all setup items, staffing, and related services, must be paid at the time of booking.
Payment Method
- Payments can be made by credit card (Visa, Master Card, Amex), e-transfer, cheque, debit and/or cash.
- A credit card service fee, 3% (3.5% for Amex) will apply to any credit card payment.
- All applicable taxes are in addition to rental fee.
- Payment by e-transfer is available upon request, and detailed payment instructions will be provided.
- If a payment is returned by the bank for any reason (e.g., NSF—non-sufficient funds), an administrative fee of $50.00 will be charged. Replacement payment must be made immediately by money order or credit card for the original amount plus the $50.00 fee.
Cancellation Policy
- Cancellation by Client: In the event of cancellation by the client more than 30 days prior to the scheduled event, all fees paid will be refunded less a 20% administrative fee to cover processing costs. If the client cancels 30 days or less, but more than 14 days prior to the event, the deposit is non-refundable. For cancellations made 14 days or less prior to the event, all fees paid are non-refundable and any outstanding balance under the agreement becomes due immediately.
- Cancellation caused by third party or external factors: If the event must be cancelled to comply with the requirements of a government order or due to external factors such as a pandemic or police directive, the JCCC will make reasonable efforts to reschedule the event to a mutually agreeable date and time and 100% of fees paid will be applied to the rescheduled date(s). The JCCC will honour the original booking rate for any rescheduled event that occurs within 6 months of the original booking date. If the client chooses not to reschedule the event, the “Cancellation by Client” policy will apply. The JCCC accepts no responsibility for any costs incurred as a result of cancellation or rescheduling except for the rental fees paid.
Insurance
The JCCC requires all clients hosting public, performance, or sports events to carry a Commercial General Liability Insurance for events taking place at the JCCC. The policy must provide a minimum coverage of $3,000,000 and the JCCC must be named as an additional insured on the policy.
Rental Hours
Weekday: 8:00am – 10:30pm
Weekend: 8:30am – 10:30pm
- Early door opening can be arranged at the additional rate $150/hour (plus applicable taxes).
- Extended hours can be arranged at the additional rate $150/hour (plus applicable taxes).
Parking
Parking is free of charge and available to all JCCC guests (depending on available space).
Furniture
The JCCC provides in-house tables and chairs with the room rental (please note that number of tables and/or chairs are limited)
Any additional tables and chairs that are not in the JCCC’s inventory must be outsourced at the client's expense.
Linens
The JCCC does not carry linens. However, if linens are required, outsourced rentals can be arranged at the client’s expense.
Supervisors/Security Staff/Parking Attendants
When the JCCC determines that the presence of a supervisor, security personnel, and/or parking attendants is necessary to ensure safety and/or operational efficiency, such requirements are communicated to and arranged with the client in advance. The JCCC supervisors are mandatory for all public events, as well as for larger events with 200 or more participants.
All associated costs will be included in and billed as part of the rental invoice.
Catering
The JCCC offers a variety of preferred caterers whom clients can directly arrange catering services. These arrangements may include menu selection, service timing, rental items, payment, and other related details.
Clients may also choose to engage outside caterers who are not on the JCCC preferred list. In such cases, an outside catering fee, 20% of the total catering invoice, will apply. A copy of the final catering invoice must be submitted to the JCCC prior to the event.
For events with catering for 40 or more guests, appropriate waiting staff must be arranged.
Please note that a corkage fee may apply to outside drinks brought into the venue. The applicable fees and details will be discussed during the event planning meeting.
Alcohol
If bar services are required, they must be provided either by the JCCC under its liquor license or by a JCCC preferred caterer operating under a Special Occasion Permit (SOP).
All alcoholic beverages must be purchased through the designated bar service provider, either the JCCC or the selected caterer.
Internet
Open Wi-Fi is available throughout the building.
If high-volume or stable internet access is required for activities such as presentations, downloads, online video presentations, etc. special arrangements (e.g. password-protected Wi-Fi or a wired connection) can be made with advance notice. Any costs or fees associated with such setups will be added to the final invoice.
Electricity (Power outlets)
The JCCC can provide (up to) five electrical power outlets. Additional charges will apply for any incremental power outlets (if applicable). Advance notice is required in the event that this is necessary.
Others
Additional fees may apply for bringing in outside AV equipment and/or requiring AV staffing.